[tei-council] Electing a TEI Technical Council Chair for next year.

[David Sewell]

On Wed, 30 Oct 2013, James Cummings wrote:

[...]
> Any other caveats you can think of?

No, but I'd suggest creating a test election in the desired format using 2-3 
email addresses that deliver to yourself and an optional volunteer to be sure it 
all looks like what you want. OpaVote is a tad funky about what it considers 
boilerplate and what you can control.

> James
>
>
> --
> Dr James Cummings, Academic IT Services, University of Oxford
>
>
>
> -------- Original message --------
> From: David Sewell <dsewell at virginia.edu>
> Date: 2013/10/30 18:39 (GMT+00:00)
> To: James Cummings <james.cummings at it.ox.ac.uk>
> Cc: TEI Council <tei-council at lists.village.virginia.edu>
> Subject: Re: [tei-council] Electing a TEI Technical Council Chair for next year.
>
>
> The only caveat for OpaVote is that you need to pay a small fee (via PayPal,
> US$5) to keep the election open and/or results live past the free window of
> time, which is 2 weeks.
>
> For the TEI elections, I paid the cost myself as a donation.
>
> David
>
> On Wed, 30 Oct 2013, James Cummings wrote:
>
>>
>> Hi all,
>>
>> I had a look at opavote.org and ran a fake election with a bunch
>> of my own email accounts. I can confirm what Peter suggested,
>> that an election can be run with entirely secret voting in
>> opavote where the person who set it up *cannot* know who voted
>> for whom. The Chair running the election can see whether personX
>> has voted or not, but not who for. Opavote has all sorts of
>> features, but can set up a fairly simple vote or those which
>> allow you to express your preference for candidates and their
>> order. The ballots are entirely secret, the voters notified by
>> email, and the final result of the ballot is open (but not who
>> voted for who). So I think using that system the existing Council
>> Chair can do it without any real impropriety. Do others strongly
>> agree/disagree with that?
>>
>> After listening to the various points of view so far my
>> suggestion of a protocol is as follows:
>>
>> 1) Up until the last Friday in November, Council members for next
>> year consider whether they want to run. Before that date they
>> send a statement of some sort to the Council mailing list saying
>> why people should vote for them.
>>
>> 2) On the first weekday of December, if multiple people are
>> running, then the the Council Chair sets up an opavote.org
>> election with the names of the candidates. This should have the
>> following settings: Results only shown at end, "Instant Runoff
>> Voting" method, a single winner, "ranked enhanced" ballot type,
>> and candidate order shuffled.
>>
>> 3) The current Chair runs the election for at least 3 days in
>> early December; results are announced publicly on Council list,
>> and Council members given any chance to object before being
>> announced on TEI-L
>>
>> 4) The current Chair hands over to the new chair almost
>> immediately after the election, but assists them in planning for
>> the next year until the end of the year.  (Remembering that in
>> theory the current Chair might be departing off council at the
>> end of the year, though that isn't the case this year.)
>>
>> Improvements?
>>
>> -James
>>
>> On 30/10/13 11:49, Stefanie Gehrke wrote:
>>> Hi James,
>>>
>>>> Any additional, dissenting or agreeing, thoughts? New Council
>>>> members, how would you want it to work?
>>>
>>> I am fine with Fabio's proposals.
>>>
>>> Looking forward to building reliable relations and contributing to the work of the Technical Council.
>>>
>>> Kind regards
>>> Stefanie
>>>
>>>
>>> --
>>> Stefanie Gehrke
>>> ------------------------
>>> Coordinatrice Metadonnées - Equipex Biblissima
>>> Campus Condorcet
>>> 3 rue de la Croix Faron
>>> 93206 Saint-Denis Cedex
>>> Tél. : +33 (0)1 55 93 75 00
>>> www.biblissima-condorcet.fr<http://www.biblissima-condorcet.fr>
>>> @biblissima
>>>
>>> ----- Mail original -----
>>> De: "Fabio Ciotti" <fabio.ciotti at uniroma2.it>
>>> À: "Hugh Cayless" <philomousos at gmail.com>
>>> Cc: "TEI Council" <tei-council at lists.village.virginia.edu>
>>> Envoyé: Mardi 29 Octobre 2013 23:03:56
>>> Objet: Re: [tei-council] Electing a TEI Technical Council Chair for next     year.
>>>
>>> In general I think it would be nice to have a formal procedure since
>>> we cannot foresee if future composition of the Council could generate
>>> conflict (I guess not, but...), especially if there is more than one
>>> candidate.
>>>
>>> In my opinion
>>>
>>> 1) the person who organise and act as the scrutineer can be the the
>>> senior member (better than the current Chair since in theory he will
>>> have less conflicts of interests) if he is not standing for election;
>>> otherwise the Council can ask the Board to designate a member for that
>>> role.
>>>
>>> 2) direct mail is a viable solution to express votes, since the
>>> votings members are only 11, but also a doodle can work. We can avoid
>>> (or reduce) spamming keeping it open for just one or two days and
>>> giving the link in this mailing list only one day before.
>>>
>>> But if there is only one candidate and all the Council members feel
>>> fine with him (or more formally if no member of the Council explicitly
>>> ask for the voting procedure)  I agree with Hugh, we can proceed by
>>> acclamation. And finally, I am even less competent than Hugh, so I
>>> will not stand for election :-)
>>>
>>> Fabio
>>>
>>
>>
>> --
>> Dr James Cummings, James.Cummings at it.ox.ac.uk
>> Academic IT Services, University of Oxford
>> --
>> tei-council mailing list
>> tei-council at lists.village.Virginia.EDU
>> http://lists.village.Virginia.EDU/mailman/listinfo/tei-council
>>
>> PLEASE NOTE: postings to this list are publicly archived
>
> --
> David Sewell, Editorial and Technical Manager
> ROTUNDA, The University of Virginia Press
> PO Box 400314, Charlottesville, VA 22904-4314 USA
> Email: dsewell at virginia.edu   Tel: +1 434 924 9973
> Web: http://rotunda.upress.virginia.edu/
>

-- 
David Sewell, Editorial and Technical Manager
ROTUNDA, The University of Virginia Press
PO Box 400314, Charlottesville, VA 22904-4314 USA
Email: dsewell at virginia.edu   Tel: +1 434 924 9973
Web: http://rotunda.upress.virginia.edu/