[tei-council] logistics for Council meeting in Chicago: room reservations

Kevin Hawkins kevin.s.hawkins at ultraslavonic.info
Tue Feb 1 12:40:08 EST 2011

I just booked, and Firefox worked for me.  The spinning thing quickly 
disappeared, at which point I was presented with the $134 a night 
option.  Maybe it was a momentary glitch?

On 2/1/2011 11:52 AM, Martin Holmes wrote:
> Trying to book my room, with no success. On Firefox, I get an endless
> spinning thing after I select the dates and press Find. On Chrome, I get
> the message "Check In Date occurs in the past" (and I'm definitely
> selecting April 2011). Has anyone succeeded in booking online?
> Cheers,
> Martin
> On 11-02-01 07:41 AM, Kevin Hawkins wrote:
>> Thank you to those who have replied so far confirming that you will need
>> a hotel room in Chicago.  Since our incoming Board chair (who is an
>> ex-officio Council member) lives within driving distance and since at
>> least one Council member will be unable to attend in person, we will
>> certainly need no more than 10 rooms, so I'm not going to be able to get
>> a better room rate than the Big Ten Center rate.
>> So, please go ahead and book a room at
>> http://cwp.marriott.com/chiap/bigtenconferenceahare/
>> Once you have done this, please contact Sue Immekus at the Big Ten
>> Center (simmekus at bigten.org) so that she can send you a letter
>> confirming that you are attending the meeting, which you can show at the
>> hotel when checking in (instead of showing an ID card from a Big Ten
>> institution).
>> Let me know if you have any questions.
>> Kevin
>> On 1/26/2011 1:10 PM, Kevin Hawkins wrote:
>>> Hi folks,
>>> Allow me to give a bit more context on plans for the Chicago meeting.
>>> I saw Laurent in October and mentioned to him that if he wanted to hold
>>> the 2011 Council meeting in North America, I could get us free space to
>>> meet near Chicago (thanks to my affiliation with the University of
>>> Michigan), which would be fairly easy for Council members to get to.
>>> While Council meetings have often included a pre-meeting event that
>>> provided outreach to the local institution, in this case there is no
>>> local institution but rather some nearby institutions as well as general
>>> proximity to much of the population of North America. We had some ideas
>>> towards a program involving guest speakers who might provide some food
>>> for thought for Council memebers and for other speakers or even outside
>>> attendees. However, from our recent discussion on the list, we weren't
>>> confident that we could all formulate a worthwhile program, and it has
>>> become increasingly clear how much work the Council needs to accomplish
>>> since it has been so long since we had either a conference call or an
>>> in-person meeting. So we should now plan on three days of working
>>> meetings: April 11-13.
>>> I realize that some Council members have conflicts with these dates
>>> (including, very unfortunately, Martin, who was unable to make last
>>> year's meeting either), but as usual, it is difficult to find dates that
>>> will work for everyone. In the future we might be able to begin planning
>>> earlier and attempt to survey Council members about available dates.
>>> I believe this year's incoming Council members were never welcomed to
>>> our group, so let me extend a welcome to you as local organizer of the
>>> upcoming meeting. James and Sebastian are incumbants, but Piotr Banski
>>> and Stuart Yeates are new to the group (or at least new within my recent
>>> memory). As Stuart and I discussed off list, travel expenses for Council
>>> meetings are reimbursed by the TEI-C, as explained at
>>> http://wiki.tei-c.org/index.php/TEI-Council-FAQ along with many other
>>> useful things. So Stuart is working on joining us in Chicago, and I hope
>>> the rest of you will be able to make it as well.
>>> The recommend place to stay is the Marriot Chicago O'Hare (
>>> http://www.marriott.com/hotels/travel/chiap-chicago-marriott-ohare/ ).
>>> This hotel has a free shuttle from Chicago O'Hare International Airport,
>>> is near a station on the "L" (Chicago's above- and underground transit
>>> system), and is only two blocks away from the Big Ten Center (where we
>>> will meet). While the hotel offers a special rate for people attending
>>> meetings at the Big Ten Center ($134 per night, not including taxes), if
>>> enough of us will stay there, I might be able to get an even better
>>> rate. I hope (but am not positive) that this rate would extend to any
>>> extra days that you wanted to stay in Chicago (say, the previous
>>> weekend). While only expenses for the time of the meeting are
>>> reimbursable (that is, Sunday through Tuesday nights at the hotel), you
>>> could take advantage of the discounted rate for a personal stay in Chicago.
>>> *Could I get a count of how many people would be willing to stay at this
>>> hotel and which days you would be arriving and departing? Please email
>>> me directly by Feb. 3.* If there is at least 10 of you, I will attempt
>>> to negotiate a better with the hotel, and in any case, I will provide
>>> further instructions.
>>> Please let me know if you have any questions,
>>> Kevin
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