[tei-council] logistics for Council meeting in Chicago: room reservations

Martin Holmes mholmes at uvic.ca
Tue Feb 1 11:52:07 EST 2011

Trying to book my room, with no success. On Firefox, I get an endless 
spinning thing after I select the dates and press Find. On Chrome, I get 
the message "Check In Date occurs in the past" (and I'm definitely 
selecting April 2011). Has anyone succeeded in booking online?


On 11-02-01 07:41 AM, Kevin Hawkins wrote:
> Thank you to those who have replied so far confirming that you will need
> a hotel room in Chicago.  Since our incoming Board chair (who is an
> ex-officio Council member) lives within driving distance and since at
> least one Council member will be unable to attend in person, we will
> certainly need no more than 10 rooms, so I'm not going to be able to get
> a better room rate than the Big Ten Center rate.
> So, please go ahead and book a room at
> http://cwp.marriott.com/chiap/bigtenconferenceahare/
> Once you have done this, please contact Sue Immekus at the Big Ten
> Center (simmekus at bigten.org) so that she can send you a letter
> confirming that you are attending the meeting, which you can show at the
> hotel when checking in (instead of showing an ID card from a Big Ten
> institution).
> Let me know if you have any questions.
> Kevin
> On 1/26/2011 1:10 PM, Kevin Hawkins wrote:
>> Hi folks,
>> Allow me to give a bit more context on plans for the Chicago meeting.
>> I saw Laurent in October and mentioned to him that if he wanted to hold
>> the 2011 Council meeting in North America, I could get us free space to
>> meet near Chicago (thanks to my affiliation with the University of
>> Michigan), which would be fairly easy for Council members to get to.
>> While Council meetings have often included a pre-meeting event that
>> provided outreach to the local institution, in this case there is no
>> local institution but rather some nearby institutions as well as general
>> proximity to much of the population of North America. We had some ideas
>> towards a program involving guest speakers who might provide some food
>> for thought for Council memebers and for other speakers or even outside
>> attendees. However, from our recent discussion on the list, we weren't
>> confident that we could all formulate a worthwhile program, and it has
>> become increasingly clear how much work the Council needs to accomplish
>> since it has been so long since we had either a conference call or an
>> in-person meeting. So we should now plan on three days of working
>> meetings: April 11-13.
>> I realize that some Council members have conflicts with these dates
>> (including, very unfortunately, Martin, who was unable to make last
>> year's meeting either), but as usual, it is difficult to find dates that
>> will work for everyone. In the future we might be able to begin planning
>> earlier and attempt to survey Council members about available dates.
>> I believe this year's incoming Council members were never welcomed to
>> our group, so let me extend a welcome to you as local organizer of the
>> upcoming meeting. James and Sebastian are incumbants, but Piotr Banski
>> and Stuart Yeates are new to the group (or at least new within my recent
>> memory). As Stuart and I discussed off list, travel expenses for Council
>> meetings are reimbursed by the TEI-C, as explained at
>> http://wiki.tei-c.org/index.php/TEI-Council-FAQ along with many other
>> useful things. So Stuart is working on joining us in Chicago, and I hope
>> the rest of you will be able to make it as well.
>> The recommend place to stay is the Marriot Chicago O'Hare (
>> http://www.marriott.com/hotels/travel/chiap-chicago-marriott-ohare/ ).
>> This hotel has a free shuttle from Chicago O'Hare International Airport,
>> is near a station on the "L" (Chicago's above- and underground transit
>> system), and is only two blocks away from the Big Ten Center (where we
>> will meet). While the hotel offers a special rate for people attending
>> meetings at the Big Ten Center ($134 per night, not including taxes), if
>> enough of us will stay there, I might be able to get an even better
>> rate. I hope (but am not positive) that this rate would extend to any
>> extra days that you wanted to stay in Chicago (say, the previous
>> weekend). While only expenses for the time of the meeting are
>> reimbursable (that is, Sunday through Tuesday nights at the hotel), you
>> could take advantage of the discounted rate for a personal stay in Chicago.
>> *Could I get a count of how many people would be willing to stay at this
>> hotel and which days you would be arriving and departing? Please email
>> me directly by Feb. 3.* If there is at least 10 of you, I will attempt
>> to negotiate a better with the hotel, and in any case, I will provide
>> further instructions.
>> Please let me know if you have any questions,
>> Kevin
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Martin Holmes
University of Victoria Humanities Computing and Media Centre
(mholmes at uvic.ca)

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