[tei-council] logistics for Council meeting in Chicago: room reservations

Tue Feb 1 13:26:35 EST 2011

In order to get it to work, I had to unblock the ForeSee and Omniture 
trackers. Nasty.

Cheers,
Martin

On 11-02-01 09:40 AM, Kevin Hawkins wrote:
> I just booked, and Firefox worked for me.  The spinning thing quickly
> disappeared, at which point I was presented with the $134 a night
> option.  Maybe it was a momentary glitch?
>
> On 2/1/2011 11:52 AM, Martin Holmes wrote:
>> Trying to book my room, with no success. On Firefox, I get an endless
>> spinning thing after I select the dates and press Find. On Chrome, I get
>> the message "Check In Date occurs in the past" (and I'm definitely
>> selecting April 2011). Has anyone succeeded in booking online?
>>
>> Cheers,
>> Martin
>>
>> On 11-02-01 07:41 AM, Kevin Hawkins wrote:
>>> Thank you to those who have replied so far confirming that you will need
>>> a hotel room in Chicago.  Since our incoming Board chair (who is an
>>> ex-officio Council member) lives within driving distance and since at
>>> least one Council member will be unable to attend in person, we will
>>> certainly need no more than 10 rooms, so I'm not going to be able to get
>>> a better room rate than the Big Ten Center rate.
>>>
>>> So, please go ahead and book a room at
>>>
>>> http://cwp.marriott.com/chiap/bigtenconferenceahare/
>>>
>>> Once you have done this, please contact Sue Immekus at the Big Ten
>>> Center (simmekus at bigten.org) so that she can send you a letter
>>> confirming that you are attending the meeting, which you can show at the
>>> hotel when checking in (instead of showing an ID card from a Big Ten
>>> institution).
>>>
>>> Let me know if you have any questions.
>>>
>>> Kevin
>>>
>>> On 1/26/2011 1:10 PM, Kevin Hawkins wrote:
>>>> Hi folks,
>>>>
>>>> Allow me to give a bit more context on plans for the Chicago meeting.
>>>>
>>>> I saw Laurent in October and mentioned to him that if he wanted to hold
>>>> the 2011 Council meeting in North America, I could get us free space to
>>>> meet near Chicago (thanks to my affiliation with the University of
>>>> Michigan), which would be fairly easy for Council members to get to.
>>>> While Council meetings have often included a pre-meeting event that
>>>> provided outreach to the local institution, in this case there is no
>>>> local institution but rather some nearby institutions as well as general
>>>> proximity to much of the population of North America. We had some ideas
>>>> towards a program involving guest speakers who might provide some food
>>>> for thought for Council memebers and for other speakers or even outside
>>>> attendees. However, from our recent discussion on the list, we weren't
>>>> confident that we could all formulate a worthwhile program, and it has
>>>> become increasingly clear how much work the Council needs to accomplish
>>>> since it has been so long since we had either a conference call or an
>>>> in-person meeting. So we should now plan on three days of working
>>>> meetings: April 11-13.
>>>>
>>>> I realize that some Council members have conflicts with these dates
>>>> (including, very unfortunately, Martin, who was unable to make last
>>>> year's meeting either), but as usual, it is difficult to find dates that
>>>> will work for everyone. In the future we might be able to begin planning
>>>> earlier and attempt to survey Council members about available dates.
>>>>
>>>> I believe this year's incoming Council members were never welcomed to
>>>> our group, so let me extend a welcome to you as local organizer of the
>>>> upcoming meeting. James and Sebastian are incumbants, but Piotr Banski
>>>> and Stuart Yeates are new to the group (or at least new within my recent
>>>> memory). As Stuart and I discussed off list, travel expenses for Council
>>>> meetings are reimbursed by the TEI-C, as explained at
>>>> http://wiki.tei-c.org/index.php/TEI-Council-FAQ along with many other
>>>> useful things. So Stuart is working on joining us in Chicago, and I hope
>>>> the rest of you will be able to make it as well.
>>>>
>>>> The recommend place to stay is the Marriot Chicago O'Hare (
>>>> http://www.marriott.com/hotels/travel/chiap-chicago-marriott-ohare/ ).
>>>> This hotel has a free shuttle from Chicago O'Hare International Airport,
>>>> is near a station on the "L" (Chicago's above- and underground transit
>>>> system), and is only two blocks away from the Big Ten Center (where we
>>>> will meet). While the hotel offers a special rate for people attending
>>>> meetings at the Big Ten Center ($134 per night, not including taxes), if
>>>> enough of us will stay there, I might be able to get an even better
>>>> rate. I hope (but am not positive) that this rate would extend to any
>>>> extra days that you wanted to stay in Chicago (say, the previous
>>>> weekend). While only expenses for the time of the meeting are
>>>> reimbursable (that is, Sunday through Tuesday nights at the hotel), you
>>>> could take advantage of the discounted rate for a personal stay in Chicago.
>>>>
>>>> *Could I get a count of how many people would be willing to stay at this
>>>> hotel and which days you would be arriving and departing? Please email
>>>> me directly by Feb. 3.* If there is at least 10 of you, I will attempt
>>>> to negotiate a better with the hotel, and in any case, I will provide
>>>> further instructions.
>>>>
>>>> Please let me know if you have any questions,
>>>>
>>>> Kevin
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-- 
Martin Holmes
University of Victoria Humanities Computing and Media Centre
(mholmes at uvic.ca)