[tei-council] logistics for Council meeting in Chicago: room reservations

Kevin Hawkins kevin.s.hawkins at ultraslavonic.info
Tue Feb 1 10:41:34 EST 2011

Thank you to those who have replied so far confirming that you will need 
a hotel room in Chicago.  Since our incoming Board chair (who is an 
ex-officio Council member) lives within driving distance and since at 
least one Council member will be unable to attend in person, we will 
certainly need no more than 10 rooms, so I'm not going to be able to get 
a better room rate than the Big Ten Center rate.

So, please go ahead and book a room at


Once you have done this, please contact Sue Immekus at the Big Ten 
Center (simmekus at bigten.org) so that she can send you a letter 
confirming that you are attending the meeting, which you can show at the 
hotel when checking in (instead of showing an ID card from a Big Ten 

Let me know if you have any questions.


On 1/26/2011 1:10 PM, Kevin Hawkins wrote:
> Hi folks,
> Allow me to give a bit more context on plans for the Chicago meeting.
> I saw Laurent in October and mentioned to him that if he wanted to hold
> the 2011 Council meeting in North America, I could get us free space to
> meet near Chicago (thanks to my affiliation with the University of
> Michigan), which would be fairly easy for Council members to get to.
> While Council meetings have often included a pre-meeting event that
> provided outreach to the local institution, in this case there is no
> local institution but rather some nearby institutions as well as general
> proximity to much of the population of North America. We had some ideas
> towards a program involving guest speakers who might provide some food
> for thought for Council memebers and for other speakers or even outside
> attendees. However, from our recent discussion on the list, we weren't
> confident that we could all formulate a worthwhile program, and it has
> become increasingly clear how much work the Council needs to accomplish
> since it has been so long since we had either a conference call or an
> in-person meeting. So we should now plan on three days of working
> meetings: April 11-13.
> I realize that some Council members have conflicts with these dates
> (including, very unfortunately, Martin, who was unable to make last
> year's meeting either), but as usual, it is difficult to find dates that
> will work for everyone. In the future we might be able to begin planning
> earlier and attempt to survey Council members about available dates.
> I believe this year's incoming Council members were never welcomed to
> our group, so let me extend a welcome to you as local organizer of the
> upcoming meeting. James and Sebastian are incumbants, but Piotr Banski
> and Stuart Yeates are new to the group (or at least new within my recent
> memory). As Stuart and I discussed off list, travel expenses for Council
> meetings are reimbursed by the TEI-C, as explained at
> http://wiki.tei-c.org/index.php/TEI-Council-FAQ along with many other
> useful things. So Stuart is working on joining us in Chicago, and I hope
> the rest of you will be able to make it as well.
> The recommend place to stay is the Marriot Chicago O'Hare (
> http://www.marriott.com/hotels/travel/chiap-chicago-marriott-ohare/ ).
> This hotel has a free shuttle from Chicago O'Hare International Airport,
> is near a station on the "L" (Chicago's above- and underground transit
> system), and is only two blocks away from the Big Ten Center (where we
> will meet). While the hotel offers a special rate for people attending
> meetings at the Big Ten Center ($134 per night, not including taxes), if
> enough of us will stay there, I might be able to get an even better
> rate. I hope (but am not positive) that this rate would extend to any
> extra days that you wanted to stay in Chicago (say, the previous
> weekend). While only expenses for the time of the meeting are
> reimbursable (that is, Sunday through Tuesday nights at the hotel), you
> could take advantage of the discounted rate for a personal stay in Chicago.
> *Could I get a count of how many people would be willing to stay at this
> hotel and which days you would be arriving and departing? Please email
> me directly by Feb. 3.* If there is at least 10 of you, I will attempt
> to negotiate a better with the hotel, and in any case, I will provide
> further instructions.
> Please let me know if you have any questions,
> Kevin

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