[tei-council] notes from Kyoto are up

Christian Wittern wittern at kanji.zinbun.kyoto-u.ac.jp
Thu Jun 15 03:36:52 EDT 2006

Matthew Zimmerman <mz34 at nyu.edu> writes:

> No, no dates were indicated when action items were made in the
> meeting and none are indicated in my notes. But in fairness to others
> I did not ask for dates, just the action time and person.

Well, I usually try to get the commitment of a date as soon as we have
an item nailed down, something like "end of June" or "next week" is
good enouth for me in this sense.

> Perhaps at the next meeting an elected Council member will volunteer
> to take notes so the Chair of the Consortium doesn't have to. 

I do not think we have different classes of council members, we are
all in the same boat in the sense that we do unpaid volunteer work
(except for those who do it as part of the host contributions -- but
they are performing in another league anyway).  

> I am
> sure that will lead to a more timely posting of the notes since it
> won't conflict with the other duties of the Chair. Or perhaps a
> secretary of the council could be appointed so the same person takes
> notes each time for consistency? If not that perhaps just a cheat of
> reminders could be given to the note taker: 1. dates must be taken
> for each action item, 2. a timeline of when the notes should be
> posted and 3. a standard way the notes should be encoded. I found the
> encoding took the most time and looking at past notes didn't help
> since each note taker seemed to encode them differently. We could use
> the standard the Chris R uses for the Board notes.

If you look at the
http://www.tei-c.org.uk/Council/tcm[nn].xml?style=raw links for the
notes before tcm23 you will see what I would call consistency in
encoding, at least good enough for our purposes. As for the style,
noting the results in complete English sentences with acceptable
spellings would give us a fair record of what we discussed and even be
presentable to the members, who do want to track what we are doing
with their money.

The reason I gave no details about how to do notes is that I was
expecting this was self evident from looking at the notes at and after
every of our conferences.

All the best,


 Christian Wittern 
 Institute for Research in Humanities, Kyoto University
 47 Higashiogura-cho, Kitashirakawa, Sakyo-ku, Kyoto 606-8265, JAPAN

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