[tei-council] logistics for Council meeting in Chicago

Martin Holmes mholmes at uvic.ca
Wed Jan 26 14:26:49 EST 2011

Hi Kevin,

I cancelled my planned vacation so I can be in Chicago. I have bruises 
to show for it. :-)

I'll be happy to stay at the Marriott.


On 11-01-26 10:10 AM, Kevin Hawkins wrote:
> Hi folks,
> Allow me to give a bit more context on plans for the Chicago meeting.
> I saw Laurent in October and mentioned to him that if he wanted to hold
> the 2011 Council meeting in North America, I could get us free space to
> meet near Chicago (thanks to my affiliation with the University of
> Michigan), which would be fairly easy for Council members to get to.
> While Council meetings have often included a pre-meeting event that
> provided outreach to the local institution, in this case there is no
> local institution but rather some nearby institutions as well as general
> proximity to much of the population of North America.  We had some ideas
> towards a program involving guest speakers who might provide some food
> for thought for Council memebers and for other speakers or even outside
> attendees.  However, from our recent discussion on the list, we weren't
> confident that we could all formulate a worthwhile program, and it has
> become increasingly clear how much work the Council needs to accomplish
> since it has been so long since we had either a conference call or an
> in-person meeting.  So we should now plan on three days of working
> meetings: April 11-13.
> I realize that some Council members have conflicts with these dates
> (including, very unfortunately, Martin, who was unable to make last
> year's meeting either), but as usual, it is difficult to find dates that
> will work for everyone.  In the future we might be able to begin
> planning earlier and attempt to survey Council members about available
> dates.
> I believe this year's incoming Council members were never welcomed to
> our group, so let me extend a welcome to you as local organizer of the
> upcoming meeting.  James and Sebastian are incumbants, but Piotr Banski
> and Stuart Yeates are new to the group (or at least new within my recent
> memory).  As Stuart and I discussed off list, travel expenses for
> Council meetings are reimbursed by the TEI-C, as explained at
> http://wiki.tei-c.org/index.php/TEI-Council-FAQ along with many other
> useful things.  So Stuart is working on joining us in Chicago, and I
> hope the rest of you will be able to make it as well.
> The recommend place to stay is the Marriot Chicago O'Hare (
> http://www.marriott.com/hotels/travel/chiap-chicago-marriott-ohare/ ).
> This hotel has a free shuttle from Chicago O'Hare International Airport,
> is near a station on the "L" (Chicago's above- and underground transit
> system), and is only two blocks away from the Big Ten Center (where we
> will meet).  While the hotel offers a special rate for people attending
> meetings at the Big Ten Center ($134 per night, not including taxes), if
> enough of us will stay there, I might be able to get an even better
> rate.  I hope (but am not positive) that this rate would extend to any
> extra days that you wanted to stay in Chicago (say, the previous
> weekend).  While only expenses for the time of the meeting are
> reimbursable (that is, Sunday through Tuesday nights at the hotel), you
> could take advantage of the discounted rate for a personal stay in Chicago.
> *Could I get a count of how many people would be willing to stay at this
> hotel and which days you would be arriving and departing?  Please email
> me directly by Feb. 3.*  If there is at least 10 of you, I will attempt
> to negotiate a better with the hotel, and in any case, I will provide
> further instructions.
> Please let me know if you have any questions,
> Kevin
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Martin Holmes
University of Victoria Humanities Computing and Media Centre
(mholmes at uvic.ca)

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