[tei-council] Organising a TEI Council meeting in Helsinki

[Laurent Romary]

Hi James,
There is no reason thesitate on this. Spring or Autumn is probably  
equal for us, given that the prospective funding would allow us to go  
to the states as well.
Please others shout if you think Jmes should not pursue with this, I  
vote yes.
Laurent



Le 10 mars 09 à 14:49, James Cummings a écrit :

> Hiya,
>
> Ville from the DECL project in Helsinki has contacted me again and  
> needs to know ASAP if we'd like to organise a TEI Council meeting in  
> Helsinki in spring/autumn 2010.  This is because they *may* be able  
> to get some funding to cover a third to a half of travelling  
> expenses for some of the council members.  Unfortunately the  
> deadline for this is the end of this month.  We are able to  
> tentatively agree now and change our mind later if they don't get  
> funding.
>
> While I've just said in an early message that I have very little  
> time, I'm willing to feed back any answers the council might have  
> and liaise with them if we want to undertake to do this.  Basically  
> they need answers to the five questions in the message below.  My  
> guesses at answers would be:
>
> 1) Yes.
> 2) Yes, though we'd probably be open to giving more papers if  
> necessary.
> 3) We probably have some specific topics we'd like to talk about,  
> but are also open to suggestions of themes.
> 4) At least two clear days after the seminar where we have a room,  
> data projector, and preferably wifi.
> 5) I'm not sure, does someone have just the *travel* costs for a  
> council meeting to hand?  But new people will be elected, so 12-14  
> people with probably the majority from Europe, but some from North  
> America, if funding everyone.
>
> If the council thinks it would be good to meet in Helsinki, then let  
> me know in the next couple days what are more official answers to  
> these questions.  unfortunately we cannot wait until after Lyon for  
> answers to these.
>
> Best,
>
> -James
>
>
>> Hi,
> > We have been doing some planning on organising a conference
>> seminar on TEI here in Helsinki in either spring or autumn of 2010.
>> The idea would be to have a two-day seminar with representatives from
>> as many of the Finnish editing/digitisation projects using TEI or
>> interested in using TEI as possible and to have the members of the
>> TEI council as invited speakers. The preliminary idea for the
>> contents of the seminar would be to have two general lectures by TEI
>> council members (open not only  to participants of the seminar but to
>> other interested parties as well), introductions of all the Finnish
>> TEI projects represented in the seminar (c. 30 minutes each,
>> including questions and answers) and two workshop sessions (anything
>> form 1,5 to 4 hours) on more specific topics, held by TEI Council
>> members. Both time and a venue would naturally be provided for the
>> TEI Council to have their meeting.
>> The reason for this planning spree is, that we have a prospect (but
>> just a prospect at this point) of getting some funding for such a
>> seminar, which we could use to cover part of the travel expenses of
>> the TEI Council members (in addition to venues for the lectures,
>> workshops and the Council meeting, which the organising parties would
>> provide themselves). The downside is, that organising such a seminar
>> is contingent on us actually getting some funding for it (as none of
>> the organising parties can spare the money from their own pockets),
>> which means that while we would have to have the thing planned by the
>> end of this month (yes, it's a short notice), we wouldn't yet know
>> whether we can actually make it happen before the funding decisions
>> come through (later this spring). I know that the deadline for the
>> funding application is before the next Council meeting, but would
>> there be any way to figure out the necessary information during the
>> next two weeks or so. What we would need to figure out, is:
>> 1) whether the TEI Council would be willing and able to come to
>> Helsinki (either in spring or autumn of 2010) to hold their meeting
>> (venue provided) and to participate in the seminar if we could get
>> funding to cover a part (one third to half) of their travel
>> expenses),
>> 2) if they would, does the proposal of giving two lectures and two
>> workshops for the seminar sound reasonable,
>> 3) if it does, would you like us to suggest specific topics or do you
>> want to suggest something yourself (suitable presentations you have
>> held before would be perfectly OK; TEI is not yet particularly well
>> known in Finland, so at least one general introductory lecture on TEI
>> would be a good idea),
>> 4) how much time would you require for the Council meeting itself,
>> 5) how much would the travel expenses of the council members be, so
>> that we can include it in the budget (we can figure out the cost of
>> accommodation here if you let us know what your requirements are).
>> I know this is on a very short notice and I understand if it cannot
>> be done, but we thought we'd give it a shot. Let me know what you
>> (and the Council) think of the idea.
>> On behalf of the organising parties, Ville Marttila
>
>
>
> -- 
> Dr James Cummings, Research Technologies Service, University of Oxford
> James dot Cummings at oucs dot ox dot ac dot uk