[tei-council] Fwd: [tei-board] Revised bylaws: summary of changes

[Lou Burnard]

-------- Original Message --------
Subject: 	[tei-board] Revised bylaws: summary of changes
Date: 	Sat, 29 Jun 2013 19:30:09 +0100
From: 	Lou Burnard <lou.burnard at retired.ox.ac.uk>
Reply-To: 	<tei-board at lists.village.Virginia.EDU>
To: 	<tei-board at lists.village.Virginia.EDU>



As promised, I've now made a short document summarizing the major 
substantive changes made to the Bylaws. It's on the website at 
http://www.tei-c.org/Board/bw12.xml and a copy is also at the end of 
this note.

Please read it carefully and make sure I haven't forgotten to mention 
some crucial change!

Assuming we are all now happy with this document, I suggest we get it 
out to the membership  as soon as possible.

--------------


  Summary of 2013 Bylaw Revisions

------------------------------------------------------------------------

Following extensive discussion and consultation, the TEI Board of 
Directors has agreed a number of proposed revisions to the existing 
bylaws governing the organisation and conduct of the TEI Consortium. In 
accordance with Article 7 of the current bylaws, acceptance of these 
revised bylaws will be voted upon at the forthcoming TEI election. 
Members are requested to consider the revised bylaws as a whole before 
voting. A copy is attached to this notice.

A summary of the changes introduced by these revisions follows. For 
completeness, members can also access and comparethe proposed revision 
<http://www.tei-c.org/Board/bylaws2013.xml>andthe current (2011) version 
<http://www.tei-c.org/About/bylaws.xml>of the bylaws online.

In the following list of substantive changes, article and clause numbers 
refer to the current bylaws, except as indicated.

Article I, Clause 1

    Revised to indicate that there shall be two classes of membership:
    individual and institutional, and to specify their respective rights.

    Restructured to form distinct clauses in line with rest of document.
    Deleted item labelled*Subscribers and Sponsors*. Combined items
    labelled*Applications*and*Dues Etc/*to form new Clause 2
    "Application and Dues". Deleted item labelled*Special Categories*.

Article I, Clause 2
    Deleted.
Article II Clause 1
    Corrected "after December 31st" to "before December 31 in any year";
    deleted from "The notice ..." to end of clause since this is stated
    elsewhere; added specification of business to be conducted at annual
    meeting.
Article II Clause 3
    Clarified wording and procedures; deleted detail from sentence on
    how notice is to be given.
Article II Clause 4
    Simplified language.
Article II Clause 5
    Simplified language.
Article III
    Renumbered clauses as indicated below.
Article III Clause 1
    Revised to give the Board more flexibility in appointment of
    non-voting Officers.
Article III Clause 2
    Added requirement that Board Chair shall be elected by the Board
    from the elected members of either Board or Council or if this is
    not possible from elsewhere.
Article III Clause 3
    Renumbered as Clause 4. Renamed title as Board Secretary.
Article III Clause 4
    Renumbered as Clause 6. Replaced reference to fiscal year to clarify
    that this Officer shall prepare "such financial reports as are
    legally required by the fiscal authorities" and also report to the
    membership on the Consortium's finances.
Article III Clause 5
    Renumbered as Clause 3. Changed requirement that this officer be
    appointed by the Board to specify that this Officer shall be elected
    by the elected members of the TEI Council from amongst Council
    Members, or from the Board, or if this is not possible from elsewhere.
Article III Clause 6
    Renumbered as Clause 5.
Article IV
    Added preamble defining functions of the Board.
Article IV Clause 1
    Deleted first paragraph and added new language specifying that the
    Board consists of no more than five Directors elected by the
    membership. Deleted sentence "The minimum...members" from second
    paragraph as it repeats statements made elsewhere.
Article IV Clause 5
    Deleted redundant statements following first sentence.
Article IV Clause 6
    Deleted "written"; removed over-specific details; added requirement
    that Directors' addresses be registered with the Secretary.
Article VI
    Reorganised and retitled to describe workings of TEI Technical
    Council only. Added new preamble defining functions of Technical
    Council. Added new renumbered Clauses organized to follow structure
    of Article IV.
Article VI Clause 1
    Deleted and replaced by new clause describing membership of the
    Technical Council, taken from material in former Article VI Clause 2.
Article VI Clause 2
    Deleted. Some material reused to form new Clauses 2 (on Term), 3 (on
    Elections), 4 (on Meetings), 5 (Quorum) and 6 (Working Groups); new
    material taken as far as possible from existing material in Article IV.
Article VI Clause 3
    Deleted.
Article VI Clause 4
    Moved content to form new Clause 6 of Article II. Simplified text.

In addition to these changes, the revision introduces several minor 
changes of wording and presentation (capitalisation of terms for 
example) intended to make the bylaws more consistent and easier to 
understand.






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